Yale Drama Coalition -- Constitution

The Yale Drama Coalition (YDC) was founded in 1999 to foster a union of student voices impassioned by theater at Yale. The YDC seeks to foster communication and collaboration within the undergraduate theater community and provides resources to students who wish to enhance their theatrical experience at Yale. The YDC offers the means, in the form of the YDC board, through which students can actively engage in work on year-long projects to better theatrical life on campus. The YDC board consists of a President, Vice President, Secretary, Treasurer, Publicity Chair, Events Coordinators, Freshman Coordinators, YSD Mentorship Officer, Social Chair, Outreach Coordinator, Webmaster and Members- at-Large. Board members appointed at the beginning of spring semesters. The organization has an open membership and welcomes input and participation from all interested Yale students. Roughly 650 undergraduates will be actively involved with YDC activities per year.

Constitution
  1. Statement of Purpose
    1. The YDC seeks to foster communication and collaboration within the undergraduate theater community and provides resources to students who wish to enhance their theatrical experience at Yale.
  2. Membership Requirements
    1. All students on the YDC mailing list are considered members of the Drama Coalition. Membership is not exclusive. Students should mail the current Secretary of the organization to have their names added to our mailing list. There is no membership fee and membership lasts as long as a student is an undergraduate.
    2. The YDC board consists of a President, Vice President, Secretary, Treasurer, Publicity Chair, Events Coordinators, Freshman Coordinators, YSD Mentorship Officer, Social Chair, Outreach Coordinator, Webmaster and Members-at-Large. Each member serves for one year before seeking possible re-appointment. All board members are responsible for attending weekly meetings of the YDC. Board members organize and attend YDC sponsored events. Board members are limited to currently enrolled undergraduates.
    3. All board members apply and are appointed by the previous board following a deliberations process. All positions serve year- long terms. New boards are appointed at the beginning of the Spring semester.
    4. Specific responsibilities:
      1. The President is responsible for maintaining the day to day operations of the organization and for delegating these tasks when appropriate. The President must re-register the organization at the beginning of every academic year and is the organization's primary liaison to the Dean's Office. The President prepares a weekly meeting agenda, presides over weekly board meetings, and serves as a primary source of support for individual board members by supervising coordination among board members. The President maintains records for the YDC and must write up a "President's Report" at the end of every semester outlining the accomplishments and continuing goals of the board and evaluating these accomplishments and goals with recommendations for the future. The President also oversees any YDC publications and oversees the application process for board.
      2. The Vice President assists the President in his/her responsibilities and presides over board meetings when the President cannot attend. The Vice President also serves as the primary alumni liaison.
      3. The Secretary supervises communication with the YDC membership sending out a weekly newsletter from the YDC, containing special announcements, audition information, and show times. The Secretary maintains the YDC email list using the Pantheon List Management tool and is responsible for adding or removing subscribers. The Secretary additionally facilitates communication within the YDC board by taking meeting minutes and sending the meeting minutes out to the board after the meeting.
      4. The Treasurer handles the finances of the YDC. The Treasurer is responsible for maintaining a record of all income and expenses and supporting documentation. In addition, the Treasurer is required to file a Comprehensive Financial Report with the Office of Student Affairs (by mid-January and mid-May). The form for this financial report is available on-line at www.yale.edu/studentaffairs. The Treasurer is also responsible for maintaining the organization's bank account and for reimbursing board members for YDC related expenses by collecting receipts and writing out reimbursement checks to the individuals who spent the organization's money. The Treasurer drafts a yearly budget and approves all spending. The Treasurer submits Undergraduate Organization Funding Committee funding applications when necessary.
      5. The Events Coordinators organize and run workshops, masterclasses, and other events (such as the 24-hour theatre festival) to provide students with training, support, and experience. They communicate with professionals and alumni and facilitate their transportation to campus to give workshops and masterclasses.
      6. The Freshman Affairs Coordinators organize the Bulldog Days Bazaar in April, and the Freshmen Mentorship program, which helps new students get acclimated to the theater community at Yale.
      7. The Social Chair organizes social events held by the YDC. These include events available to the wider Yale community, such as mixers, and other ways to meet members of the YDC board.
      8. The Publicity Chair supervises the publicity of the YDC. Publicity responsibilities include maintaining contact with a graphic designer and providing a poster for each YDC event, distributing posters, updating the Yale Arts Calendar, and maintains the YDC Facebook page.
      9. The Outreach Coordinator is responsible for maintaining the YDC’s relationship with wider New Haven community and members of the Yale community who may not be familiar with the resources that the YDC can provide.
      10. The YSD Mentorship Officer fosters and maintains relationships with Yale School of Drama students. These mentor-mentee relationships can be supported through communal events to which students at both schools are invited and encouraged to connect with one another.
      11. The Webmaster is in charge of maintaining the YDC website, one of the most important ways the YDC communicates with the larger Yale community. These duties include updating the website, and fixing any problems that may arise therein.
      12. The Members-at-Large are members of board who help out with the current board to provide experiential knowledge and advise.
  3. Dissolution Clause
    1. In the event that the Yale Drama Coalition: An Undergraduate Organization should dissolve, any remaining assets shall be distributed to the Theater Studies Program.
  4. How Funds are Used
    1. The YDC uses funds to provide stipends for professional workshop and masterclass leaders, publicize events, provide refreshments at YDC sponsored events, purchase supplies and any other event-related expenses. The following is a list of YDC sponsored activities:
      1. Workshops and masterclasses
      2. YSD/YDC co-sponsored events
      3. Season previews
      4. Freshman information sessions
      5. Bulldog Days and orientation events
      6. All events are funded by the offices of the Associate Dean of the Arts and the Undergraduate Organization Funding Committee.